Terms and Conditions

Terms and Conditions

Guaranteed Minimums:

To ensure excellent service and ample food preparation, we require a minimum guarantee of guests to our catering office no later than seven (7) days prior to event.

Additional per guest charges or credits may apply for guest counts +/- of 10%. All contracts are based on client’s good faith estimate of persons in attendance. In the event that additional persons are in attendance beyond 5% of the estimated amount, we (Premier) will automatically provide service to those patrons. Client will be billed post event at the original per guest amount including service charge plus 20% unless item quantities are specified. Client is responsible for securing and maintaining the guest list.

Should an adjusted guarantee not be received within the required time, we will prepare the minimum number indicated on the event contract. Please keep in mind once your guarantee is received, it may be increased, but not decreased.

Billing, Deposits, & Cancellations

Billing - Deposits are required to initiate function agreements if authorization for direct billing has not been established. Additional deposits may be required prior to event. When a major credit card is used for payment, a credit card authorization form must be completed prior to the event. An estimated bill will be presented for pre-payment on all social functions. Pre- payment is due five (5) business days prior to the event and a credit card is required as guarantee for any additional charges incurred during the function. Requests for direct billing must be submitted at the time of contract and be authorized by our accounting department. Final payment or direct bill approval must be received prior to your function unless other arrangements have been made.

Cancellations / Private Dining - Pre-selected menu reservations: 72 hour notice prior to event
Cancellations / Other Social Functions – A $200 non-refundable deposit may be required for your event upon booking. A 50% deposit will be required upon contracting. A 25% cancellation fee will also apply for an event that has been confirmed as definite by a signed contract up to 90 days prior. A 50% cancellation fee will apply to all events cancelled afterwards. The fee will represent a percentage of the anticipated food, beverage, and rental revenue.

Menu Selections

Menu selections are requested seven (7) days prior to function date. Special dietary substitutions are available and can be made in advance. Plated menus are designed for a single entrée selection. Any secondary entrée selection will be charged a service fee. The catering and culinary staffs will be happy to design a specific menu to suit your special needs.

Plate Presentations or Tastings

We will gladly perform a scheduled tasting of plated entrées once a contracted deposit has been placed for a booked function. For all events with 100 Guests or more, a $200 fee will be assessed prior to the tasting and credited upon final payment. For events of less than 100 Guests, a non – refundable $200 fee will be assessed for the tasting. Tastings will be held for parties of four prior to the function. We welcome up to 6 guests with a non refundable $25.00 fee per additional guest beyond 4. Clients are als0 invited to our public tastings at the Bayou Country Club to sample our catering fare.

Service Charges

An 18% service charge will be applied for all food and beverage functions. The current sales and local taxes at the Bayou Country Club are 8.7%. These taxes are applied to all functions. Off-premise functions may have different applicable taxes and will be charged accordingly.

Booking Process Timeline

Step 1. Client Event Inquiry
Step 2. Phone conference / client meeting (short meeting to collect details about Event)
Step 3. Save the date booking ($200 deposit due)
Step 4. Final contracting/menu selection meeting (50% deposit due) (30 days prior to event)
Step 5. Final guest count/remaining payment due (10 days prior to event)

Room Rental Fees

The Bayou Country Club Room Rental - What is Included?

Room rental fees include custom setup / breakdown of your room as well as special layout or setup requests with our in-house furniture.

All Display Stations include Tables, Linens, and Skirting. House linens will be provided for regular guest seating.

Room rental fees do not include linens for specialty guest seating, floral, any special décor, lighting, audio or video requirements.

All room rental fees are based on purchase of a food and / or beverage package. Please inquire about room – only rates.

The Plantation Room

Seated Capacity – 130, Social Capacity – 250. Events under 50 guest - $350.00 / 51-100 guest - $300.00 / over 100 guest - $150.00

The Magnolia Room

Seated Capacity – 50 Social Capacity – 75. Events under 50 Guests - $100.00 / 51-100 Guests - $75.00

The Mimosa Room

Seated Capacity – 20 Social Capacity – 30. All Events - $40.00

The Azalea Room

Seated Capacity – 10 Social Capacity – 15. All Events - $20.00

Country Club

Our pool deck is available year round for functions. Social Capacity – 100 + Fee $4.00 per guest, minimum fee $100.00, max fee $400.00.

Pool deck fee’s only apply during April 1st – October 31st.

Please inquire about tents, seating, lighting, or décor for the pool deck.

A dedicated safety attendant is provided for all private pool events.